Wedding Coordination
Turning chaos into grace, one wedding at a time.
Our Role in Your Day
Tailored Support for a FlawlesS Day
Wedding Coordination
Ideal for couples who have already planned their wedding and chosen all suppliers, but want professional hands to make the day run seamlessly.
We take over the final logistics, connect with your vendors and build the master timeline. Think of us as your calm in the middle of the storm, quietly managing everything, so your day feels natural and stress-free.
Wedding Coordination Premium
In addition to everything included in our Coordination service, we take responsibility for two key suppliers: usually the decor team and another vendor of your choice.
The result? A celebration that not only flows perfectly but looks and feels beautifully cohesive.
Our Process
The Mary Me Way
01
Where It Begins
Every love story is unique, and so is the care it deserves.
Our Coordination Service is made for couples who have already planned their wedding and chosen their vendors, but want the assurance that everything will run smoothly, beautifully, and without stress.
From our very first conversation, we take the time to listen, to understand your plans in detail, and to connect with the heart behind them.
Our mission is simple: to align every element so that, when the day arrives, all you have to do is live it. Fully, freely, and joyfully.
02
The Blueprint
Once we’ve connected and explored your plans together, we craft a personalised proposal that reflects your needs, priorities, and expectations for the day.
This step is more than a document — it’s our shared blueprint for how your wedding will flow.
We outline the structure of our work, the level of support we’ll provide, and the way we’ll coordinate everything on-site.
With Mary Me, transparency is a cornerstone: you’ll always know exactly what’s included, how we work, and what to expect from start to finish.
What Awaits You
- Tailor-made proposal based on your confirmed plans
- Detailed description of our coordination process and on-the-day presence
- Transparent presentation of our fee
- Written follow-up for your review and confirmation
03
The Final Countdown
One month before your wedding, we officially take the reins.
This is where preparation becomes precision. The moment we step in to bring all the moving parts together.
We connect directly with your vendors, review contracts, confirm logistics, and ensure that every timeline, delivery, and transition is in perfect harmony.
Our goal is simple: to turn the final weeks before your wedding into a time of calm anticipation, not chaos.
What Awaits You
- One-month pre-wedding coordination phase
- Direct communication with all vendors
- Creation of a detailed wedding day timeline
- Final alignment and logistics confirmation
04
The Big Day
When the day finally arrives, we become the quiet rhythm behind it all.
From set-up to last dance, we’re there. Coordinating, anticipating, and smoothing every transition so that everything unfolds effortlessly.
You’ll see only the joy, the emotion, the laughter.
Behind the scenes, we handle every detail with calm precision, ensuring your celebration feels natural, elegant, and entirely yours.
Our presence means peace of mind, so you can simply be present and together in every moment.
What Awaits You
- Full on-the-day coordination and supervision
- Team presence throughout setup, ceremony, and reception
- Real-time problem-solving and logistics management
- Ensuring a flawless flow of events and guest experience
05
The Premium TouCh
For couples who want to take coordination one step further, our Premium option brings extra peace of mind and creative alignment.
In addition to full wedding day coordination, we also manage the contracting of two key vendors: typically, your decoration or design team and another of your choice, such as photography, music, or stationery.
This added involvement allows us to shape the aesthetics and logistics together, ensuring consistency, quality, and a seamless translation of your vision from planning to reality.
What Awaits You
- Includes all features of our Coordination Service
- Management and contracting of two vendors (decoration + one of your choice)
- Creative and logistical alignment between design and coordination
- Added peace of mind and cohesive final result
FAQ’s
The Details That Make It Flow
What is the Coordination Service, and what does it include?
It’s designed for couples who have already hired their vendors and just need a professional team to make sure everything runs smoothly on the wedding day. We prepare the day’s schedule, liaise with suppliers you’ve already booked, and coordinate the entire event with our protocol team (up to 12 hours).
What is the difference between Coordination and Coordination Premium?
While the standard Coordination service focuses on the event-day logistics, the Premium package also includes help with decoration planning, plus consultancy for hiring an additional supplier.
When should we book this service?
Ideally, once you’ve hired your main suppliers. This allows us to step in early enough to make sure all details are aligned.
Do you also help with last-minute issues?
Yes, our coordination team is trained to solve unexpected situations, so you can relax and enjoy the day.
Who will be on your team on the day?
We deploy a lead coordinator and a protocol team (assistants, ushers, floor managers) depending on scale.
Do you create décor or design elements with this service?
Decor, design, or creative services are only included in our Premium Coordination service.
What does the decoration consultancy involve?
We create a decoration project, manage the supplier hiring, and ensure the chosen design is within your budget.
Can you assist with rehearsal or welcome events?
Yes, absolutely. We can coordinate rehearsal dinners, welcome events, or any additional gatherings surrounding your wedding. These are not part of our core service, but can be added upon request, and an additional fee may apply.
Do you manage guest questions on the day (e.g., timing, directions)?
Yes, we serve as the point of contact for guest questions, directions, timing, and general flow so that you remain fully present.
What time do you arrive and leave on the wedding day?
We arrive at the venue when the getting-ready preparations begin (typically when the bride’s hair and make-up start) and stay until after the dance floor opens, ensuring everything runs smoothly through the key moments of your celebration.
Who should book this service?
Couples who have already organized most of the wedding but would like some extra guidance on design and one more supplier (such as entertainment or beauty).
What is the difference between “Coordination” and “Full Planning”?
Coordination is execution-focused (day-of only), full planning covers design, vendor sourcing, budget, logistics, creative concept, evolution from start to finish.